Bookkeeper/Administrative Assistant

Job Summary We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines accurate financial record-keeping with efficient administrative support, ensuring the smooth operation of our office. The ideal candidate will be proactive, organized, and possess excellent communication skills, ready to handle a variety of tasks that keep our business running seamlessly. If you thrive in a fast-paced environment and enjoy supporting both financial and administrative functions, this opportunity is perfect for you!

Responsibilities

• Manage day-to-day bookkeeping using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Handle front desk duties such as greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Maintain organized filing systems for financial documents, client records, and office supplies
• Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings
• Provide exceptional customer service by assisting clients and vendors via phone or email, ensuring timely responses and support
• Perform data entry with high accuracy for billing, payroll, and other administrative records
• Proofread correspondence, reports, and documents to ensure clarity and professionalism

Requirements

• Proven experience in office management or administrative roles with clerical experience preferred
• Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks or similar accounting software for bookkeeping tasks
• Excellent organizational skills with the ability to multitask efficiently in a busy environment
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Experience in medical or dental receptionist roles is advantageous but not required
• Demonstrated customer service skills with a friendly demeanor and professional phone etiquette
• Ability to handle confidential information discreetly while maintaining accuracy in data entry and recordkeeping
• Strong time management skills to prioritize tasks effectively throughout the workday

Join us if you’re eager to contribute your organizational talents and financial expertise in a supportive environment where your efforts truly make a difference! Job Type: Part-time Pay: $30.00 - $45.00 per hour Work Location: Remote