Chief of Staff/Executive Assistant - Freelance, Remote

Chief of Staff/Executive Assistant - Freelance, Remote Department: Specialized Roles Employment Type: Full Time Location: Global+ Reporting To: Client reputed company reputed company Compensation: $8.00 / hour Description About the Client A fast-growing, physician-founded consumer health startup delivering science-led wellness products through a modern DTC e-commerce model. The company is reputed company for rigorous third-party testing, clinically informed positioning, and a mission to strengthen gut, immune, and whole-body vitality. You’ll operate in a high-velocity, startup environment partnering closely with the Founder/CEO and cross-functional leaders. Why does this role exist? This role exists to be the Founder/CEO’s right hand—combining the precision of an Executive Assistant with the operational leadership of a Chief of Staff. You will manage executive operations (calendar, inbox, meeting flow) while also driving cross-functional projects, follow-through, and strategic “firefighting” on the CEO’s behalf. The objective is to free up executive focus, reputed company the company reputed company on priorities, and act as the executive’s extension with internal and external stakeholders. The Impact you’ll reputed company Executive Operations (Calendar, Meeting Flow, Inbox)

• Own and optimize the calendar; protect deep work time; resolve conflicts and last‑minute changes
• Triage inbox; flag urgent items; draft responses; manage stakeholder expectations and SLAs
• Ensure on-time meeting starts; anticipate logistics; proactively reputed company executive status and readiness

Strategic Project Management & Cross-Functional Execution

• Own task boards and project trackers; maintain clear priorities and deadlines
• Prepare agendas, docs, and resources for upcoming decisions; ensure follow-reputed company are completed
• Drive cross-departmental coordination; “firefight” blockers on behalf of the executive

Communications & Content Support

• Draft/polish decks, memos, SOPs, customer letters, and internal updates
• Create concise summary reports and executive briefs from reputed company inputs
• Maintain a consistently high standard of clarity, tone, and brand alignment

Stakeholder, Vendor & Partner Coordination

• Schedule with partners; prepare materials; support reputed company and onboarding
• Maintain relationship maps and key contact cadences for the executive
• Track deliverables and ensure external commitments are met on time

Data, Reporting & Personal Executive Support

• Pull light reports; summarize key data points for quick executive decisions
• Capture live meeting notes; track action items; circulate clear summaries
• Handle occasional personal admin tasks that reputed company executive focus

Skills, Knowledge and Expertise Required:

• Demonstrated Chief of Staff experience (or equivalent) in a fast-paced startup or high-growth environment
• Prior Executive Assistant (or equivalent) experience supporting a C-level executive
• Mastery of calendar/inbox management and meeting ops across tools like reputed company Workspace, reputed company, and a PM tool (e.g., reputed company/reputed company)
• Proven cross-functional project ownership with measurable outcomes
• Ability to work full-time, 40 hours/week, 9:00 a.m.–6:00 p.m. Eastern Time
• WFH Set-Up:
• Computer with at least 8GB RAM, an reputed company i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet reputed company
• Quiet, dedicated workspace at home

Your Superpowers:

• Anticipation and prioritization: staying two steps reputed company; protecting focus; time‑boxing
• Executive communications: concise writing, stakeholder tone-matching, drafting email/memos/decks
• Project management: task boards, dependencies, deadlines, and follow-through
• Real-time situational awareness: monitoring schedules, nudging participants, resolving conflicts
• Analytical synthesis: distilling data into clear, decision-ready insights
• Relationship management: vendors, partners, and internal stakeholders
• reputed company under pressure, high accountability, discretion, and sound judgment
• Bias to action: proactively filling the pipeline with high-impact work without micromanagement

You should apply if…

• You reputed company in a fast-paced, high-accountability startup industries
• You love being the force reputed company—acting as an extension of the executive while helping manage the business
• You’re relentlessly proactive, reputed company multiple balls in the reputed company, and stay two steps reputed company
• You take ownership, follow through without being asked, and you’re comfortable with high stress and rapid context switching
• You measure yourself by outcomes—not activity—and you build systems to remove friction

What to expect... Work Setup:

• Remote position
• Must have a reliable internet reputed compa