Executive Assistant (Berkeley Heights, NJ)

About the position HPE Financial Services is seeking an Executive Assistant for Sales Leader support and Administration. This is an early career, US based, hybrid position to be located in our Berkeley Heights, NJ office three days a week.

Responsibilities

• Provide high-level administrative support to VP and Director-level leaders, managing complex calendars, priorities, and shifting business needs.
• Coordinate and optimize executive schedules across multiple time zones, ensuring alignment with strategic priorities.
• Plan and execute leadership meetings, including agenda development, preparation of materials, documentation of key discussions, and tracking follow-ups.
• Act as a liaison between executives, internal teams, and external stakeholders, ensuring timely and professional communication.
• Coordinate domestic and international travel logistics, including itineraries, expense reporting, and compliance with company policies.
• Support business operations by preparing reports, tracking key initiatives, and maintaining organizational priorities.
• Drive cross-functional coordination across finance, sales, and operations teams to support HPE Financial Services initiatives.
• Anticipate executive needs, identify process improvements, and implement solutions to enhance administrative efficiency and effectiveness.
• Oversee department administrative systems and tools (distribution lists, SharePoint, Slack, expense and travel platforms).

Requirements

• High school education or equivalent.
• Typically requires 3+ years general administrative experience, or equivalent combination of experience and college level education.
• Strong written and verbal communication, superior attention to detail, and ability to synthesize complex material.
• High emotional intelligence and proven ability to build trusted relationships across levels.
• Ability to prioritize and work needs with a high level of agility to meet the ever-changing demands or conflicting priorities.
• Demonstrated discretion, professionalism, and commitment to confidentiality.

Nice-to-haves

• Financial services background preferred.

Benefits

• Health & Wellbeing: We strive to provide our team members and their loved ones with a comprehensive suite of benefits that supports their physical, financial and emotional wellbeing.
• Personal & Professional Development: We also invest in your career because the better you are, the better we all are. We have specific programs catered to helping you reach any career goals you have — whether you want to become a knowledge expert in your field or apply your skills to another division.
• Unconditional Inclusion: We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good.