Finance & Operations Specialist

Finance & Operations Specialist Job Type: Independent Contract (Full-Time) Pay Rate: Up to $20.00/hr (Depending on job fit) Location: Philippines Schedule: Ideally will work 8:00 AM – 5:00 PM EST (with opportunities for flexibility) We are seeking a proactive and detail-oriented Finance & Operations Specialist to oversee bookkeeping, payroll, accounts receivable/payable, and operational documentation across our staffing, services, lab, and manufacturing divisions. This role is ideal for someone who thrives on owning processes end-to-end—from implementation to continuous improvement—and who brings hands-on expertise with Gusto and Bullhorn systems. Beyond day-to-day financial management, this role plays a key part in identifying and mitigating risk factors, forecasting cash flows, and streamlining systems and processes to support sustainable growth. \n

Key Responsibilities

Maintain accurate bookkeeping and daily financial records. Manage JPM transactions, expense tracking, and departmental payroll allocations. Handle Accounts Receivable (AR): issue invoices, monitor aging reports, record payments, and follow up on overdue accounts. Handle Accounts Payable (AP): review vendor bills, verify purchase orders, reconcile accounts, and manage cash flow. Process payroll weekly via Gusto, including commissions, bonuses, and employee changes. Create and manage Purchase Orders (POs) and Sales Orders (SOs), ensuring accuracy and compliance. Prepare professional proposals/quotations and track client approvals. Conduct forecasting, financial analysis, and generate ad hoc reports. Identify and mitigate financial and operational risk factors. Forecast cash flows to support strategic planning and liquidity management. Streamline systems and processes for efficiency and scalability. Support insurance submissions, reconciliations, and other operational reporting. Collaborate with staffing operations using Bullhorn to ensure seamless integration of financial and recruiting workflows.

Qualifications

Bachelor’s degree in Accounting, Finance, or related field preferred. 3+ years of experience in bookkeeping, AR/AP, payroll, or financial operations for US Based clients. Proven experience owning processes from implementation to improvement. Proficiency in accounting software (QuickBooks, NetSuite, or equivalent) and payroll systems (Gusto required). Experience working with Bullhorn or similar ATS/CRM systems. Strong analytical skills with experience in cash flow forecasting and risk management. Process-oriented mindset with ability to improve workflows and systems. Excellent communication skills for client and vendor interactions. Ability to manage multiple priorities in a fast-paced environment. Ideally will work 8:00 AM – 5:00 PM EST (with opportunities for flexibility) \n Be part of a dynamic team supporting diverse business operations. Opportunity to make a strategic impact by improving financial systems and processes. Competitive compensation and benefits package.