Finance Operations Specialist
About the Role: We are a fast-growing IT startup and Diia.City resident looking for a detail-oriented Finance & Operations Specialist to join our team. This is a hands-on role at the heart of our financial operations — from invoicing and payments to compliance coordination and investor reporting. You will work closely with leadership, our external accountant, and cross-functional teams to keep our financial engine running smoothly. Format: Full-time. Starting Date: As soon as possible. Location: Kyiv or Lviv, Ukraine (Remote or Hybrid). While we prefer candidates based in Kyiv or Lviv for this role, all applications from across Ukraine are welcome. We believe that talent is not limited by geographical boundaries and value the diverse perspectives a remote setup brings. Key Responsibilities: Invoicing & Accounts Receivable Generate and issue client invoices in a timely and accurate manner Track invoice statuses (sent, viewed, overdue, paid) and maintain an up-to-date register Follow up with clients on outstanding or overdue payments Reconcile received payments against issued invoices Accounts Payable & Vendor Payments Process and track incoming bills and vendor invoices Coordinate timely payments to vendors, contractors, and service providers Verify payment details and ensure accuracy before processing Maintain organized payment records and confirmations Manage document workflows and follow-ups with internal and external parties Employee & Contractor Payments Prepare and track salary payments for full-time employees Coordinate payments to contractors and freelancers Prepare acts of services rendered (акти надання послуг) and manage e-signature workflows via Workable Ensure timely collection of countersigned documents Ukrainian LLC & Diia.City Coordination Liaise with the external accountant on tax filings, reporting deadlines, and compliance Coordinate submission of statutory documents (financial statements, tax returns) Track and ensure compliance with Diia.City requirements and initial/annual reporting Obtain certificates and extracts from the tax authority as needed Manage corporate documents Financial Tracking, Planning & Reporting Maintain internal financial trackers, spreadsheets, and cash flow models Support monthly cash flow planning, burn rate monitoring, and cost center budgeting Assist with monthly projected vs. actual P&L analysis (revenue, COGS, OPEX, profit) Support unit economics analysis (CAC, LTV, profitability per service/project) Prepare monthly updates on revenue, cash flow, and key financial KPIs for leadership Assist with end-of-month investor reporting and ad hoc finance requests Assist in preparing the business models and projections What We're Looking For: 2–4 years of experience in finance operations, accounting support, or a similar role Solid understanding of Ukrainian financial and tax regulations; experience with LLC and Diia.City is a strong plus Proficiency with Google Sheets / Excel and financial tracking tools Experience with e-signature platforms (Vchasno, Diia, DocuSign) and invoicing tools Strong attention to detail and ability to manage multiple priorities in a fast-paced environment Excellent communication skills in Ukrainian and English Proactive, organized, and comfortable working independently Nice to Have: Experience supporting investor reporting or working with financial models Familiarity with unit economics, P&L analysis, or cash flow planning Background in an IT startup or tech company Compensation and Benefits: Competitive compensation. Unlimited vacation and additional days off on your special occasions. Unlimited sick leaves to take care of your health. Parental leave for those who stay with us for 1+ year. Membership at a coworking space. Opportunity to participate in the top events of the industry. LetsData is an equal-opportunity employer. We are committed to fostering a diverse and inclusive workplace where all employees feel respected and valued. We do not discriminate based on race, ethnicity, religion, belief, color, gender identity, sexual orientation, nationality, citizenship, age, marital status, veteran status, disability, legal history, or any other characteristic protected by law. If you need any accommodations during the application or interview process, please contact us at [email protected].