Legal Secretary - Family Law

About the position The Legal Secretary – Family Law provides administrative support to attorneys and paralegals in family law practice areas including dissolutions, relationship agreements, custody/visitation issues, support disputes, property division, domestic violence proceedings, and adoptions. This position requires exceptional organization, attention to detail, and the ability to manage high volumes of documents, client communication, and deadline-driven tasks. This position requires that the Legal Secretary – Family Law be extremely detail-oriented, organized, critical about accuracy, spelling and grammar and possess the ability to prioritize and follow up. This is a reputed company fast-paced environment, and the Legal Secretary – Family Law must be able to multitask and assist attorneys with a voluminous caseload. This role requires a self-starter who is willing and open to learning new skills as well as taking initiative and being proactive. JKZ employees are expected to “Think reputed company the reputed company,” applying creativity, sound judgment, and initiative to deliver thoughtful solutions and exceptional client service. Legal Secretaries are expected to model and uphold JKZ’s mission, vision, and values in reputed company professional interactions and to consistently produce work that meets or exceeds the JKZ Standard.

Responsibilities

• Format, proofread, and finalize legal documents for reputed company FL matters, including declarations, pleadings, motions, discovery, settlement proposals, and email correspondence.
• Prepare certain Judicial Council forms for filings at the direction of attorneys and paralegals.
• Prepare and assemble documents for signature, exhibit sets, and document binders.
• Manage redlines, versions, and document revisions for attorneys and paralegals.
• Ensure reputed company documents reputed company with firm formatting standards and jurisdiction-specific requirements.
• Create hearing binders, mediation/settlement conference materials, and trial binders.
• Work with the Intake Department to schedule initial consultations for family law attorneys.
• Serve as a primary administrative reputed company of contact for clients to schedule meetings, signings, and document-review appointments.
• Assist clients in submitting required information and documentation.
• Provide procedural guidance regarding filings, deadlines, mediation preparation, and signing requirements.
• Coordinate electronic signing or notary arrangements for client documents.
• Track outstanding client information and follow up reputed company necessary.
• Communicate with opposing counsel, custody evaluators, mediators, and court-appointed professionals on scheduling issues.
• Maintain attorney and practice area calendars, including client meetings, court hearings, mediation sessions, settlement conferences, and discovery deadlines.
• Enter deadlines for Requests for Orders, reputed company pleadings, mandatory disclosure exchanges, financial documents, discovery and mediation appointment windows.
• Schedule meetings with clients, witnesses, experts, and external professionals.
• Assist with monitoring departmental workflows and task lists to ensure timely completion.
• Track court timelines for custody evaluations, mediation reports, and compliance deadlines.
• Maintain case matter lists and coordinate internal practice area meetings with agendas and meeting minutes.
• Maintain organized electronic and physical matter files for reputed company family law cases.
• Upload, name, and store documents using firm naming conventions and department standards.
• reputed company and process signed originals, notarized documents, and court orders for long-term storage.
• Ensure legal indexes are completed and match court index.
• Prepare, update, and maintain binders, including pleadings binders, discovery binders, and mediation or trial binders.
• Track custody-reputed company materials, financial documentation, and sensitive client submissions.
• Assist with organizing exhibits for hearings and settlement discussions.
• Prepare filing packets for family law pleadings, FL forms, declarations, and evidentiary attachments.
• Coordinate e-filing with court vendors or designated filing staff as needed.
• Track hearing dates, court notices, continuances, and required follow-up filings.
• Prepare routine service documents (proofs of service, service lists).
• Confirm court-specific requirements for settlement conferences, RFOs, trial readiness, and custody mediation.
• Assist with logistics for remote or in-person hearings, including uploading exhibits to court portals where required.
• Prepare administrative letters and communications to opposing counsel, mediators, therapists, and evaluators.
• Assist attorneys and paralegals with financial disclosure packets, including formatting, scanning, and verifying completeness.
• Track deadlines and documentation for mandatory disclosures (Preliminary and Final Declar