[Remote] Accounts Payable Associate

Note: The job is a remote job and is open to candidates in USA. SupplyHouse is an industry-leading e-commerce company specializing in HVAC, plumbing, heating, and electrical supplies. They are seeking an Accounts Payable Associate to manage vendor payments, resolve discrepancies, and ensure accurate financial records while leveraging financial systems like NetSuite.

Responsibilities

• Invoice Review & Payment Processing: Accurately verify and approve invoices before payment, ensuring correct pricing and adherence to company policies
• Discrepancy Resolution: Collaborate with internal teams and vendors to resolve discrepancies between invoices, purchase orders (POs), and item receipts
• Vendor Payment Management: Prepare and process payments on time, ensuring vendors receive accurate amounts while maximizing early payment discounts
• Credit & Account Reconciliation: Track and apply vendor credits for open balances, returns, rebalances, and warranties, ensuring all accounts remain up to date
• Vendor Relationship Management: Establish and maintain strong relationships with suppliers to facilitate smooth and efficient financial transactions
• Statement & Account Audits: Conduct monthly reviews of vendor statements to identify and resolve outstanding balances or discrepancies
• Data Entry & System Management: Input and maintain accurate financial records using NetSuite, ensuring data integrity and compliance with accounting standards
• Internal & External Communication: Respond to vendor and co-worker inquiries in a timely and professional manner, providing clarity and solutions as needed

Skills

• High school diploma or international equivalent
• 0-2 years of experience in Accounts Payable or a role involving similar financial operations
• Proficiency in data entry and financial systems
• Strong attention to detail, including the ability to identify discrepancies, verify information, and ensure financial accuracy
• Excellent written and verbal communication skills with a high level of proficiency in English to interact effectively with vendors and internal teams
• Proactive, problem solving mindset with a strong ability to troubleshoot and resolve payment-related issues efficiently
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment while maintaining top tier organization
• Positive attitude with a collaborative approach to working with cross-functional teams
• An Associates or Bachelors degree, or international equivalent, in Accounting or Business
• Experience working with NetSuite

Benefits

• Comprehensive and affordable medical, dental, vision, and life insurance options
• Paid time off and holidays
• Mental health support and wellbeing program
• Company-provided equipment and one-time $250 USD work from home stipend
• $750 USD annual professional development budget
• Company rewards and recognition program

Company Overview