[Remote] Administrative Support
Note: The job is a remote job and is open to candidates in USA. Planned Systems International is hiring an Administrative Support Specialist to provide support to the WTC Health Program's administrative processes. The role involves maintaining program information, coordinating meetings, and safeguarding sensitive information to ensure consistent operational procedures and excellent customer service.
Responsibilities
- Acquire, organize, and maintain program information and materials to support the WTC Health Program’s mission, including coordination with other governmental agencies, contractors, and stakeholders
- Provide assistance with scheduling meetings, preparing agendas, and coordinating logistics, including travel arrangements and document preparation
- Ensure that meeting minutes are recorded, reviewed, distributed, and archived appropriately
- Assist in the coordination and support of in-person and virtual meetings, including scheduling, preparing presentation materials, reviewing transcripts, travel, and finalizing documentation for the public docket
- Maintain and safeguard sensitive and confidential information related to WTC Health Program health plan operations
- Prepare credit card purchase packages, processing training/conference, assist with contract action requests, support facility and product management
- Organizing and maintaining contract documentation, tracking procurement actions, and organizing supporting documentation to ensure compliance with agency procedures and audit readiness
- Managing electronic contract files
- Tracking deadlines and funding
- Maintaining spreadsheets/databases
- Document control
Skills
- Bachelors degree and minimum 2 years of experience in administrative support
- Well versed in Microsoft Office- Excel and Sharepoint, especially
- Strong organizational skills, professional communication, follow-up and coordination, team collaboration, detail-oriented, multi-tasker
- Quick learner and adaptable/flexible
- Government administrative experience is a plus
- Familiarity with procurement request packages, SOWs, contract file maintenance, and invoice and deliverable tracking is a plus
- MS Office (Word, Excel, Powerpoint, Outlook)
- Communication tools (Teams, SharePoint)
Benefits
- Paid leave
- Options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance
- Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses
- Company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested
- Professional courses, certifications, and tuition reimbursement programs
Company Overview