[Remote] Growth & Development Team Assistant

Note: The job is a remote job and is open to candidates in USA. Upstream Rehabilitation is the country’s largest dedicated provider of outpatient physical and occupational therapy services. They are seeking a Growth & Development Team Assistant to support the team behind their expansion and growth initiatives, ensuring projects are organized and efficiently moving forward.

Responsibilities

• Track permits for development and expansion projects using established tools and systems
• Gather and organize required documentation for permit submissions, working closely with senior team members
• Monitor permit statuses through municipal portals, maintain accurate records, and escalate delays when needed
• Coordinate meetings for the Growth and Development team, including scheduling, agenda preparation, and materials
• Capture and distribute meeting notes, follow-ups, and action items
• Support recurring meetings related to development projects, site selection, and permitting updates
• Maintain and update reports on development pipeline status, permitting progress, and project milestones
• Ensure trackers, dashboards, and spreadsheets remain accurate and up to date
• Compile data into basic summaries or presentations to support team decision-making
• Keep digital project files organized and accessible
• Provide general administrative support and contribute to special projects, as needed
• Other projects and duties as assigned

Skills

• High school diploma or equivalent
• 0-2 years of experience in an administrative, coordination or support role (internship or relevant academic experience considered)
• Highly organized with strong attention to detail
• Comfortable using Microsoft Office (Excel, Outlook, Word)
• Strong written and verbal communication skills
• Reliable and able to follow processes, manage routine responsibilities, and meet deadlines
• Exposure to tracking, reporting or permitting processes (academic or professional)

Benefits

• Annual paid Charity Day to give back to a cause meaningful to you
• 100% employer paid medical health insurance premium option available
• Dental and Vision insurance
• 401(k) with company match
• Generous PTO and paid holidays
• Supportive team and leadership invested in your success

Company Overview