[Remote] Senior Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Applied Systems is a company that has spent over 40 years building technology solutions for insurance professionals. They are seeking a Senior Administrative Assistant to support Business Leaders in guiding Technology and Product Teams, focusing on calendar management, travel coordination, event coordination, and expense management.

Responsibilities

• Manage complex executive calendars, prioritize meetings, and resolve scheduling conflicts by applying knowledge of leadership priorities across multiple projects
• Anticipate scheduling needs and proactively coordinate adjustments to align with evolving business priorities
• Organize and coordinate end-to-end travel logistics including flights, accommodations, and itineraries in partnership with our Senior Executive Assistant
• Identify key issues and recommend solutions when travel plans are disrupted or conflicting information arises
• Coordinate team events, including virtual Town Halls and onsite/offsite meetings hosted by the Technology Leadership Team and/or the Product Leadership Team
• Lead planning for event logistics, ensuring timely coordination of vendors, materials, and communications
• Manage expense reports and provide accurate, timely updates for leadership
• Identify opportunities to improve administrative processes and share best practices with colleagues
• Partner with the Senior Executive Assistant and administrative colleagues to ensure seamless support across leadership teams
• Provide backup support for the Senior Administrative Assistant when needed

Skills

• 3+ Years of Administrative Experience supporting business leaders by coordinating schedules and maintaining expense reporting to provide accurate and timely updates
• Calendar & Scheduling Skills: Excellent calendar management skills, including the coordination of complex executive meetings across time zones
• Organizational Skills: Exceptional organizational skills with attention to detail and the ability to manage multiple assignments of moderate complexity
• Problem Solving Abilities: Proven ability to identify key issues early to then resolve scheduling, travel, or logistical challenges with limited supervision
• Communication Skills: Excellent verbal and written communication skills with the ability to adapt communications to address various needs
• Professionalism & Confidentiality: High level of professionalism and ability to handle confidential information with discretion
• Technology: Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook; experience with Slack and Zoom for internal communications
• Experience with AI tools preferred

Benefits

• Medical, Dental, and Vision Coverage
• Holiday and Vacation Time
• Health & Wellness Days
• A Bonus Day for Your Birthday
• Depending on the role, team members may also be eligible for additional compensation plans (bonus and commission).

Company Overview