[Remote] Sr. Administrative Associate
Note: The job is a remote job and is open to candidates in USA. Tempus AI is a company focused on supporting the Operations department through the role of a Sr. Administrative Associate. This position involves a variety of tasks including scheduling, meeting organization, travel arrangements, and project management to ensure smooth interactions within the organization.
Responsibilities
- Work interdepartmentally with various teams and leadership
- Approachable/friendly/communicates professionally
- Lead the Spirit Committee/Outreach group for the Clinical Lab and collaborate with other department Admins for Spirit Committee events
- Host Monthly Town halls, Quarterly All Hands & Weekly Sync
- Plan lab celebration events
- Assist with planning/coordinating/scheduling and answering event questions
- Coordinating meeting preparation, including agenda development, minute taking, and timely distribution to stakeholders
- Coordinating internal and external lab tours
- Manage calendars for Lab VPs scheduling/moving conflicts/working with others to organize
- Routine skeleton decks for re-occurring meetings and following up to make sure they're done
- Coordinating with outside vendors and consultants (IT support, printers, and suppliers)
- Distribution of KPI Metrics daily morning email
- Order lunches for Monthly Town Halls, and other lunches as needed (day and evening shifts)-communicate what was ordered through calendar update, and Digital Board
- Order supplies for all of the lab
- Approve time-off requests in UKG for VPs
- Approve expense reports in Concur for VPs
- Setup and input purchase requisitions in SAP
- Submit VP expenses in Concur
- Book and coordinate travel as needed for events and/or VPs
- Maintain distribution lists to ensure they are current in email and Teams
- Tremendous Gift Cards, All Star Awards, EOM, and EOQ, awards for Lab and Diagnostics
- Ordering and distribution of awards and certificates
- Update Employee of the Month/Quarter boards with photos
- Sending SLT and Lab Managers new hires with start date
- Coordinate with EH&S to have safety tours scheduled/executed for new hires
- Employee name tags for lab coat hangars
- Assisting with setup, organization, and maintenance of office spaces and systems
- Providing logistical support for office improvement and organizational projects
Skills
- 3+ years of relevant administration experience
- Excellent communication and interpersonal skills
- Strong Microsoft Office skills (Excel, PowerPoint, Outlook)
- Event planning/ execution experience a plus
- Experience with SAP preferred
- Some college required; Bachelor's degree strongly preferred
Company Overview
Company H1B Sponsorship