[Remote] Business Development Coordinator

Note: The job is a remote job and is open to candidates in USA. Quinn Consulting Services, Inc. is seeking a motivated and organized Business Development Coordinator to join their growing team. The primary objective of this role is to lead proposal response efforts for client RFPs and collaborate with the business development team to create impactful marketing materials and foster positive relationships with clients.

Responsibilities

• Lead the full proposal lifecycle, including the development, organization, and submission of assigned proposals in response to client RFPs and teaming partner requests. Ensure all submission criteria are met, materials are formatted correctly, and final reviews ensure grammatical accuracy, consistency, and visual quality
• Develop and maintain proposal schedules, templates, checklists, and style guides to ensure timely, organized, and high-quality submissions
• Draft, edit, and refine technical narratives, project descriptions, resumes, and tailored content that reflects the company’s strengths and capabilities
• Collaborate with internal staff, management, and external business partners to gather information, manage input, and ensure all required details are integrated into proposal submissions
• Track proposal outcomes, maintain win/loss data, and develop resources to improve proposal efficiency and quality
• Prepare and organize interview materials, coordinate with internal and external partners to gather content, confirm participant details, and manage timelines to ensure readiness for interviews
• Assist with logistics planning, including practice sessions, equipment needs, and supporting team members during interviews
• Develop and distribute marketing materials such as brochures, pamphlets, and branded items for events and client outreach
• Develop and maintain positive relationships with clients, teaming partners, and Quinn personnel to support business growth
• Assist with conference and event logistics, including registrations, hotel reservations, and material preparation as needed
• Coordinate with management to update and maintain Quinn’s website and marketing content as needed
• Perform additional duties as assigned to support marketing, business development, and company initiatives

Skills

• Bachelor's degree in marketing, communication, business administration, or a related field (or equivalent experience)
• Minimum of 2-4 Years of experience in proposal writing, marketing coordination, or business development support (AEC industry experience preferred)
• Excellent Time Management Skills and Multi-tasking Abilities
• Proposal and Technical Writing Skills
• Organizational Skills
• Attention to Detail
• Interpersonal & Collaboration Skills
• Creative Thinking & Content Development
• Proficiency in Microsoft Office Suite; and Adobe Publishing software (including InDesign)
• Problem-Solving Skills
• Flexibility & Adaptability
• Initiative & Self-Motivation
• Understanding of Industry Terminology and Procedures
• Ability to prioritize work requests with minimal supervision
• A/E/C Industry Experience Preferred

Benefits

• Medical, dental, short-term disability, long term disability, life insurances, per the company plan eligible on date of hire.
• Two weeks paid vacation in accordance with the company policy.
• Personal Time Off per the company policy.
• Paid holidays are provided per the company policy.
• Bonus eligibility per Company Employee Bonus Program for fiscal year.
• Eligible for the company 401(k) plan following 12 months of active employment & 1,000 hours of work for full-time employees and 500 hours per year for 3 consecutive years for part-time employees.
• 401(k) immediate vesting of matching funds.

Company Overview